Bookings shared in chats
Reservations get lost between WhatsApp threads and "I'll let you know later".
Built for families & small property owners
The family property management app — bookings in one shared place.
CocoBook helps families and small property owners coordinate bookings, availability, tasks, prices, and property information — across web and mobile.
August 2026
All properties · Family view
MonthWeekDay
+ New booking
MonTueWedThuFriSatSun
10
11
12Famille Rossi · 4 guests
13
14
15
16Cleaning · Lina
17
18Family stay · Nonna
19
20
21B. Müller · 2 guests
22
23Maintenance · pool
Today · Check‑ins
14:00Famille Rossi · Casa del Lago
17:30B. Müller · Loft Centro
Tasks today
▢Prep linens · LinaHigh
▣Stock coffee & oil
▢Pool skim · Marco
The problem
Property management becomes messy when everyone uses different tools.
Group chats, sticky notes, spreadsheets, three calendars and a shared drive nobody opens. Sound familiar?
Family not always informed
Half the family knows about the booking. The other half shows up with suitcases.
Calendar conflicts happen
Two bookings, same nights, same property — discovered the day before arrival.
Tasks forgotten
Cleaning, laundry and maintenance slip through the cracks between bookings.
Prices in spreadsheets
Seasonal rules, weekend rates and family discounts live in a file no one wants to touch.
Property info hard to find
Wi‑Fi password, gate code, plumber's number — buried somewhere on someone's phone.
The solution
CocoBook keeps everyone aligned.
One shared workspace for the people who care about the property — owners, family, cleaners, helpers. Everyone sees what they need; nobody sees what they shouldn't.
- ▦
Shared booking calendar. One source of truth for every room, apartment and parking space.
- ♥
Family collaboration. Invite, assign roles, comment in‑line. Like a family group chat, but organised.
- ✓
Tasks & checklists. Cleaning, laundry, prep and inspections — linked to the right booking.
- ⓘ
Property information hub. Wi‑Fi, codes, rules and contacts — always one tap away.
Features
Everything a small property team actually needs.
No bloat. No enterprise dashboards no one opens. Just the six things you'll use every week.
Shared booking calendar
View, create and manage bookings for rooms, apartments, parking and family stays. Avoid double bookings, keep availability clear.
- Multi‑property month / week / day
- Color‑coded by guest type
- iCal sync for Airbnb & Booking
Family member access
Invite family and helpers, give them the right level of access. Everyone sees what matters to them — nothing more.
- Owner · Manager · Cleaner · Viewer
- Per‑property permissions
- In‑line comments & @mentions
Tasks & property operations
Assign cleaning, laundry, maintenance, guest prep and inspection tasks — automatically linked to the right booking.
- Templates per property & per booking
- Photos & comments per task
- Recurring & one‑off jobs
Seasonal pricing
Manage high‑season, low‑season, weekend, special‑date and family‑use prices — all in one place, with overrides.
- Rate plans & date ranges
- Min‑stay and weekend rules
- Family / friends discount tags
Mobile notifications
Get a quiet ping when bookings change, guests arrive, tasks are assigned, or a family member requests a change.
- Per‑role notification preferences
- Quiet hours & digests
- Push, email, in‑app
Property information hub
Store Wi‑Fi, access instructions, house rules, emergency contacts, photos and internal notes — searchable in seconds.
- Per‑property "house manual"
- Quick share to guests
- Internal vs. public notes
How it works
From "where is the Wi‑Fi password?" to fully organised in four steps.
-
01
Add your property
Create properties, rooms, parking spaces, amenities and house rules. Add photos and a short description.
-
02
Invite family members
Share access with owners, managers, cleaners or viewers. Set the right permission per person, per property.
-
03
Manage bookings
Add reservations, family stays, blocked dates, guest notes and pricing — all from one calendar.
-
04
Coordinate daily work
Assign tasks, receive notifications and track what needs to be done — without a single group chat message.
Web & Mobile
Powerful on web. Fast on mobile.
Plan the season on a laptop. Handle today on your phone.
Made for planning
- ▦Calendar management across every property
- €Pricing setup & seasonal rules
- ⌂Property configuration & amenities
- ⎘Reports, history & export
- ♥Member permissions & roles
Made for the day‑of
- →Today's arrivals & departures
- 🔔Push notifications
- ✓Task updates from anywhere
- ◳Photos & comments on tasks
- ↻Booking change requests
Who it's for
Built for small property teams and families.
If you can name everyone who has the keys, CocoBook is for you.
Family property owners
Coordinate a home shared between siblings, parents and cousins.
Holiday home managers
Run a seasonal home with guests, family stays and cleaning rotation.
Apartment hosts
Manage a handful of city apartments without going full PMS.
Guest house owners
Multiple rooms, multiple helpers, one shared calendar.
Villas & rooms
Mix long stays, weekend lets and friends‑of‑friends bookings.
Shared family properties
Keep the calendar fair when everyone wants Christmas at the cabin.
Why teams switch
Less confusion. Fewer mistakes. Better coordination.
01
Prevent calendar conflicts
No more double bookings, awkward calls or last‑minute rearrangements.
02
Keep family informed
Everyone sees the same calendar, the same notes, the same plan.
03
Prepare properties on time
Tasks created automatically when a booking lands. Nothing slips.
04
Track cleaning & maintenance
Recurring jobs, photos, comments — and a history when things break.
05
Everything in one place
Wi‑Fi, gate codes, plumber's number — searchable from your pocket.
06
Seasonal pricing made easy
One screen for high season, weekends, family rates and overrides.
A day in the life
A new booking comes in. Everyone knows what to do.
Watch a Tuesday afternoon at Casa del Lago, with CocoBook quietly doing its job.
-
14:02
✚Booking added · 12–15 August
Maria adds a 3‑night stay for Famille Rossi (4 guests) on Casa del Lago.
-
14:02
🔔Family notified
Jacopo, Lina and Nonna get a quiet push: "New booking · Casa del Lago · Aug 12–15".
-
14:03
✓Cleaning task created
A cleaning checklist is auto‑created for Aug 12 morning and assigned to Lina.
-
14:04
⌂Arrival instructions checked
Gate code, Wi‑Fi sheet and house rules are confirmed up‑to‑date on the property page.
-
14:05
€Price & notes saved
High‑season rate (€180 / night) applied. Guest note: "anniversary, late arrival".
-
14:05
⎘Inspection scheduled
Checkout & inspection task scheduled for Aug 15 · 11:00 — assigned to Jacopo.
Ready when you are
Start organising your property with CocoBook.
Bring bookings, family coordination, tasks and property information into one simple platform.